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Data Management

Data Privacy Management Software Explained! 

By Lakshana Raichandani

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Overview

It's no hidden fact that data is the currency of digital business. In this information age, data has become a strategic asset for businesses and organizations of all sizes. Data volume, variety and velocity have continued to increase at an exponential rate, creating new opportunities and challenges for businesses.  

In short, data to businesses is what a precious Lightsaber is to Obi-Wan (or any Jedi!). What you may not know is that Obi-Wan buried his precious Lightsaber (or kept it private, for that matter).  

That's exactly what enterprises should do with their data; they should keep it safe and hidden from prying eyes. Now, of course, they cannot bury data like a Lightsaber but with the help of Data Privacy Management Software, they can safely store data in compliance with the law. This software assists organizations keep data of visitors, applications and other critical information private and safe – without the need for a shovel!

Want to know more about this software? Let's dive into this article and understand the what, why, when and how of Data Privacy Management Software! 

Obi-Wan Kenobi is back!

Here’s the story so far: Anakin's daughter Leia is kidnapped by a group of bounty hunters. Kenobi has been chosen to rescue Leia! However, first Kenobi travels to the desert on his snoot-horse (that’s a Star Wars’ desert camel), steps down and digs something from the sand. Finally, the wait ends for all #StarWarFans as his Lightsaber is revealed for the first time in the episode! After all, this Lightsaber will help him combat all foes and battle Darth Vader. After this quick rundown of the pilot episode of Obi-Wan Kenobi, let's get back to reality!

These days imagining an enterprise without data is as impossible as imagining a Jedi without a Lightsaber. Just like a Lightsaber helps a Jedi combat his foes, data helps businesses sustain in this cut-throat competition. It helps them save time, effort and money by enabling quicker and more informed decisions. Data also allows companies to tailor services to meet the needs of specific customer groups, which in turn helps drive customer loyalty, sales and profitability.

With the growing importance of data, data privacy has become a hot topic that has gained public attention over the past several years – and for a good reason. The recent data breach scandals involving Meta and Cambridge Analytica have heightened people's awareness of the importance of data privacy. That's when Data Privacy Management Software steps in. This software helps businesses protect sensitive data and comply with GDPR (General Data Protection Regulation) and other privacy regulations.

Now, let's head to the next section to get a big picture of Data Privacy Management Software!

The Secret Of Data Privacy Management Software Revealed!

First, let's understand data privacy, also known as information privacy. It's an area of data protection that is associated with the reliable handling of sensitive data. Data privacy is a subset of data management that refers to handling personal data in compliance with data protection laws, regulations and general privacy best practices. Got that? Cool, let’s move on!

Just like Obi-Wan kept his Lightsaber a secret, Data Privacy Management Software (DPMS) assures organizations of maximum secrecy of sensitive data they have stored. In the wake of growing regulations, data privacy management has become essential and DPMS helps the organization with it. This software assists organizations store visitors' information and users' data ethically to maintain trust between the businesses and end-users. Not just that but this software also automates and streamlines specific data privacy processes and equips organizations with robust data discovery and management capabilities. Long story short, no uninvited guests (think bounty hunters!) in your organization, as Data Privacy Management Software has you covered.

Let's dig deep into the history of DPMS; we found it quite fascinating and we bet you will too.

The Saga Of Data Privacy Management Software Demystified

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A long time ago in a galaxy far, far away, the concept of data privacy emerged. Just kidding!

It was the golden year of 1948 when the Universal Declaration of Human Rights alias UDHR was adopted, including the 12th fundamental right – The Right to Privacy. For the first time, privacy was recognized globally and many governments became aware of privacy and started including such provisions in their domestic laws.
Moving ahead, in 1960, William L. Prosser coined the privacy torts. These torts included - intrusion upon seclusion or solitude or into private affairs; public disclosure of embarrassing private facts; publicity that places a person in a false light in the public eye and appropriation of one's name or likeness. Hence, privacy came under the fold of the law!
In 1974, the Privacy Act stepped in as a Code of Fair Information Practice on federal agencies' collection, maintenance, usage and dissemination of PII (personally identifiable information). Still, there was a need for data protection laws and regulatory measures.
Finally, the year 1995 emerged as a new hope (pun intended!) in the form of the Data Protection Directive regulating the processing of personal data within the EU. Slowly, with time and modifications, Data Protection Directive was replaced by the General Data Protection Regulation, popularly known as GDPR in 2018. With the ever-growing emphasis on data privacy, enterprises needed an ultimate solution or a tool to manage data privacy programs.
As Obi-Wan quotes, "In my experience, there is no such thing as luck." When luck couldn't answer the needs of the enterprises, Data Privacy Management Software emerged as an ultimate solution at the start of the millennium. This software assisted organizations in automating data management processes and providing visibility into the company's data privacy programs.

Exciting history there, right? Let's get back to the present and look at how DPMS exactly works.

Decoding The Process Of Data Privacy Management Software

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We’re here to explain how it works, Obi-Wan!

The road lies before you… take one step at a time.

Step 1: Detecting Sensitive Data

Before an enterprise can comply with privacy laws, it is essential to know where the critical data resides. Data Privacy Management Software scans scattered networks, applications and cloud systems to locate structured and unstructured data, which can often be hidden behind the curtains.
Step 2: Automatic Discovery And Classification

Manual data classification invites chances of inaccurate and inconsistent work. Automated systems like Data Privacy Management Software analyze patterns to spot PII (personally identifiable information) and sensitive data that needs to be stored in compliance with laws and regulations.
Step 3: Enabling Compliance With Data Privacy Laws

Once the data is stored in compliance with standards and regulations, Data Privacy Management Software maintains compliance and mitigates security issues and non-compliance risks.
Step 4: Quick Remediation

As soon as the Data Privacy Management Software identifies a security risk to data, it equips enterprises with comprehensive remediation solutions that can save the time and effort it takes to protect and remediate data theft. This also decreases the legal and regulatory risks associated with storing personalized consumer information.

Now that you've understood how this software works, let's hop on to its benefits!

A Tale About The Benefits Of Data Privacy Management Software

Did you know a Jedi's Lightsaber is actually a lens that focuses on the light inside a Jedi? That’s how it helps a Jedi combat threats! Similarly, neatly collected and secured data is the light inside the enterprise that helps them in infinite ways.

Guess what, the right Data Privacy Management Software focuses this light (data) in a safe way so that businesses can shine bright too! Here are some ways how it does that:

The tool helps businesses and managers consider compliance as a significant factor, not a chore. For instance, including storage practices like encryption and firewalls to comply with data privacy regulations makes it easier for the business to consistently ensure data privacy. DPMS monitors access controls and audits the logs to trace data usage and shares it with the right individuals to ensure data is always protected.
DPMS also helps decide who can access the sensitive data. This software creates a barricade around your critical data that requires authorization and permission. These authentication methods include passwords, PINs, access cards, biometrics, facial recognition, etc. This software can implement authentication methods that eventually help IT departments keep track of any database intrusion.
Data Privacy Management Software not only fortifies your data storage but also backs up that data. This way, Data Privacy Management Software takes care of business continuity in case data is hacked, stolen or corrupted. This enables you with a clearer picture of your data and makes you better compliant.

Phew! That was all about the past and present of Data Privacy Management Software; it's time to catch a glimpse of its future. Let’s go!

Unleashing The Future Of Data Privacy Management Software

Remember Master Yoda once said: we should be mindful of the future. Keeping this advice in mind, let’s take a look at some major trends in the context of Data Privacy Management Software we should be mindful of!

Make some way for data protection-as-a-service (DPaaS)! Did you know that the data protection-as-a-service market is projected to grow by $18.96 billion by 2026? Awesome, right? Given the high adoption of the SaaS model, enterprises will receive more scalable, flexible, and on-demand managed alternatives for data privacy initiatives. As a result, many data security companies will focus on developing data-protection-as-services to attract businesses. We also expect that meeting their requirements through custom features will be the next big thing in data privacy management!

The next breakthrough in the arena of data privacy management will be privacy regulations and laws. Many organizations are adopting higher ethical standards to support an individual's privacy while offering personalized services using data analytics. With data privacy regulations on the rise, companies will focus on capturing, storing and utilizing data with utmost transparency. All in all, big things are in store for Data Privacy Management Software!

It's A Wrap!

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That was our reaction too, Obi-wan! In today’s data-driven world, protecting sensitive user information is paramount. To successfully manage your company’s data privacy practices, you need Data Privacy Management Software. This software can help you create and adhere to your organization’s data privacy policies. They offer features to monitor compliance, provide audit trails, data intrusion alerts and more! This article aimed to introduce you to the world of Data Privacy Management Software. With that our work here is done; now, you can go rescue Leia, Obi-Wan!

Frequently Asked Questions

What is Data Privacy Management Software (DPMS)?

Data Privacy Management Software (DPMS) is a specialized tool designed to assist organizations in safeguarding sensitive data and ensuring compliance with data protection laws and regulations, such as GDPR (General Data Protection Regulation). Just as a Lightsaber is essential for a Jedi to combat threats, DPMS helps organizations maintain the secrecy and integrity of the data they store. It automates and streamlines various data privacy processes, including data discovery, classification, and management, to uphold trust between businesses and end-users. By storing visitor and user data ethically, DPMS helps organizations mitigate risks associated with data breaches and non-compliance while enhancing transparency and accountability in data handling practices.

How does Data Privacy Management Software work?

Data Privacy Management Software operates through a series of systematic processes aimed at detecting, classifying, and protecting sensitive data within an organization. Firstly, the software scans networks, applications, and cloud systems to identify both structured and unstructured data. It then employs automated discovery and classification mechanisms to identify personally identifiable information (PII) and other sensitive data that must be handled in compliance with privacy regulations. Once identified, DPMS ensures ongoing compliance with data privacy laws and regulations by implementing appropriate security measures and protocols. Moreover, the software facilitates quick remediation of security risks and data breaches, thereby reducing legal and regulatory liabilities associated with data privacy infringements.

What are the benefits of using Data Privacy Management Software?

Data Privacy Management Software offers numerous benefits to organizations striving to maintain data privacy and compliance. Firstly, it simplifies compliance efforts by providing comprehensive tools for monitoring and maintaining adherence to data protection regulations. By implementing robust access controls and authentication methods, DPMS helps organizations restrict access to sensitive data and prevent unauthorized use or disclosure. Additionally, the software facilitates data backup and recovery processes, ensuring business continuity in the event of data loss or corruption. Overall, DPMS empowers businesses to enhance data security, build trust with customers, and mitigate the risks associated with data breaches and regulatory non-compliance.

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Data Privacy Management Tool Data Privacy Management Platform Data  Data Privacy  Data Privacy Management Data Privacy Management Software  Data Protection Directive GDPR Data Protection Privacy Management Data Protection As A service (DPaaS)

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